2016-17 Annual Report

This annual report is presented to Parliament to meet the statutory reporting requirements of Public Sector Act 2009, Public Sector Regulations 2010 and Public Finance and Audit Act 1987 and meets the requirements of Premier and Cabinet Circular PC013 Annual Reporting.

This report is verified to be accurate for the purposes of annual reporting to the Parliament of South Australia.
Submitted on behalf of the Electoral Commission of South Australia by:

Mick Sherry

ELECTORAL COMMISSIONER

 

Content included in 2016-17 Annual Report below:

  • Section A: Reporting required under the Public Sector Act 2009, the Public
    • Sector Regulations 2010 and the Public Finance and Audit Act 1987
    • Agency purpose or role
    • Objectives
    • Key strategies and their relationship to SA Government objectives
    • Agency programs and initiatives and their effectiveness and efficiency
    • Legislation administered by the agency
    • Organisation of the agency
    • Other agencies related to this agency (within the Minister’s area/s of responsibility)
    • Employment opportunity programs
    • Agency performance management and development systems
    • Occupational health, safety and rehabilitation programs of the agency and their effectiveness 
    • Fraud detected in the agency
    • Strategies implemented to control and prevent fraud
    • Whistle-blowers’ disclosure 
    • Executive employment in the agency 
    • Consultants
    • Financial performance of the agency
    • Other information requested by the Minister(s) or other significant issues affecting the agency or reporting pertaining to independent functions
  • Section B: Reporting required under any other act or regulation
    • Nil to report
  • Section C: Reporting of public complaints as requested by the Ombudsman.
  • Summary of complaints by subject
  • Appendix: Audited financial statements 2016-17

Section A: Reporting required under the Public Sector Act 2009, the Public Sector Regulations 2010 and the Public Finance and Audit Act 1987

Agency purpose or role

To provide services which enable the fair and independent election of government and governing bodies and which help and encourage the community to participate with confidence and trust in the democratic processes of representation.

Objectives

The Electoral Commission of South Australia (ECSA) conducts fair and independent state, local government and nominated agency government elections and utilises its skill base to support non-government electoral activities and offer electoral advice across all community sectors.

A range of electoral services and products are provided, covering the parliamentary and non-parliamentary sectors, including:

  • conduct of elections for representatives to sit in the state parliament, local
  • government authorities and other organisations (attendance or postal voting)
  • monitoring and reporting disclosures of donations and campaign expenditure for registered political parties, candidates, agents and third parties
  • administering the public funding for election campaigns for registered political parties and candidates
  • reimbursements of administrative expenditure incurred by registered political parties
  • electoral education and information provision for the South Australian community
  • research and evaluation of electoral matters
  • electoral roll products and maps
  • support for parliamentary electoral district boundary and council boundary representation reviews.

Key strategies and their relationship to SA Government objectives

Key strategy SA Government objective
Achieve greater efficiencies and effectiveness in the conduct of elections Public Sector Act 2009 Principle 4 Excellence 14. A Modern Public Service / Innovation
Improve support provided to stakeholders to enable them to participate more effectively Target 23: Social participation: Increase the proportion of South Australians participating in social, community and economic activities by 2020.
Achieve business continuity and efficiencies through responsive and flexible work practices Public Sector Act 2009 Principle 5 Employerof Choice and Target 13 Work-life balance (detail below)
Invest in our people and promote our values Target 13: Work-Life Balance: Improve the quality of life of all South Australians through maintenance of a healthy work-life balance.
Promote a healthy and safe work environment  Target 21: Greater Safety at work: Achieve a 40% reduction in injury by 2012 and a further 50% reduction by 2022.

Agency programs and initiatives and their effectiveness and efficiency

Program: Parliamentary Electoral Services

Ensures the delivery of parliamentary electoral services for the South Australian community.

Indicators of performance/effectiveness/efficiency

  2017–18 Target 2016–17 Estimated Result 2016–17 Target 2015–16 Actual
No. of elections challenged and upheld due to administrative error -- -- -- --
% of monthly member of parliament electoral roll extracts provided within seven days of end of month processing 90% 100% 90% 100%
% of people eligible to vote enrolled on the roll >90% >90% >90% 96.1%
Size of the variance between initial results and any required recount 0.002 n.a. 0.002 n.a.
% of parliamentary elections declared within 18 days of poll close 98% n.a. 98% n.a.
No. of education activities delivered 3 5 5 3
No. of research projects completed 2 4 4 4

Comments

Enabled eligible South Australians to be enrolled on the electoral roll and to understand their democratic rights and obligations.

Program: Non-Parliamentary Electoral Services

The delivery of non-parliamentary electoral services for South Australian organisations and the community at large.

Indicators of performance/effectiveness/efficiency

2017–18 Target 2016–17 Estimated Result 2016–17 Target 2015–16 Actual
No. of elections challenged and upheld due to administrative error -- -- -- --
% of rolls provided to councils within five days of roll closure 95% 100% 95% 100%
No. of information and research programs 3 5 5 3
Size of the variance between initial results and any required recount 0.002 n.a. 0.002 n.a.
% of non-parliamentary elections and polls provisionally declared within 12 working hours from poll close 95% 100% 95% 100%

Comments

Provided election and information services to the community at the local level.

Legislation administered by the agency

The Electoral Commissioner is responsible for the administration of the Electoral Act and, as at 30 June 2017, was the mandated electoral authority for the following: 

Enabling legislation Recipient Members Elected Term Due
Electoral Act 1985 State of South Australia 47 HA
11 LC
4 years Mar 2018
City of Adelaide Act 1998
Schedule 1
City of Adelaide Lord Mayor
11 Councillors
4 years Nov 2018
Local Government
(Elections) Act 1999
All other councils
(excl Roxby Downs)
50 Mayor
645 Councillors
4 years Nov 2018
Superannuation Funds Management
Corporation of South Australia Act 1995
Superannuation Funds Management
Corporation of South Australia Regulations 1995
South Australian
Superannuation Funds
Management Corporation
1 3 years Sept 2018
Superannuation Act 1988
Superannuation Regulations 2001
Superannuation Board 2 3 years Sept 2018
South Eastern Water Conservation
and Drainage Act 1992
South Eastern Water
Conservation and
Drainage Board
3 3 years Sept 2019
Anangu Pitjantjatjara
Yankunytjatjara Land
Rights Act 1981
Anangu Pitjantjatjara
Yankunytjatjara (APY)
Lands Council
10 3 years Aug 2018

 Other administered items the Commissioner is responsible for include:

  • serving as a member of the Electoral Districts Boundaries Commission that convenes following each State election to review House of Assembly electoral district boundaries
  • ensuring that boundary changes are effected onto the roll management database
  • certifying local government elector representation reviews under the Local Government Act

Organisation of the agency

The  Electoral Commission SA is composed of five branches that provide professional and impartial electoral services for South Australians.


OrgChart

 

Other agencies related to this agency (within the Minister’s area/s of responsibility)

Nil to report

Employment opportunity programs

The Commission did not have any employment opportunity programs in 2016-17.

 

Agency performance management and development systems

Performance management and development system Assessment of effectiveness and efficiency
The Commission’s Performance Management and Development Program has been an ongoing process of formal and informal discussions with each permanent employee. All permanent employees have received a documented review and discussion regarding the individual’s performance management in relation to the year ended 30 June 2017.

Occupational health, safety and rehabilitation programs of the agency and their effectiveness

Occupational health, safety and rehabilitation programs Effectiveness
Safety and wellbeing is part of the induction process. All new employees have been given a detailed, structured briefing from a Health and Safety Representative covering work health and safety (WHS) processes and procedures during their induction.
WHS Committee established under section 75 of the Work Health and Safety Act All new employees have been given a detailed, structured briefing from a Health and Safety Representative covering work health and safety (WHS) processes and procedures during their induction.
Accountability for safety and wellbeing. Staff have been encouraged to utilise leave and flexible working arrangements to maintain a healthy work-life balance.

WHS matters are discussed at each staff meeting, with regular updates provided to staff via the Health and Safety Representatives, email, the WHS noticeboard and work place safety reference materials and initiatives.

In 2016-17, WHS issues were addressed immediately where possible, or referred to building management for action and follow up.
Employee assistance program (EAP) The EAP provides confidential counselling and support from professionally qualified psychologists and counsellors to all employees and immediate family members for issues that are impacting on their wellbeing.

A new provider, Corporate Health Group, was engaged in 2016-17 to provide a secure, confidential service to employees.

Fraud detected in the agency

There were no instances of fraud detected by the Commission during 2016-17.

Strategies implemented to control and prevent fraud

The following strategies are employed to prevent and control fraud:

  • The Commission has adopted the all-purpose policy with respect to the prevention,detection and control of fraud, corruption and other criminal conduct, maladministration and misconduct in connection with the activities of the agency issued by the Commissioner for Public Sector Employment during the year.

  • All employees are required in the course of the performance of their duties to take action to prevent, detect and report suspected fraud or corruption by an employee, contractor or third party in accordance with the Commission’s Fraud and Corruption Control Policy.

  • The Auditor-General’s department reviews financial and internal control procedures to reduce the risk of fraud.

Data for the past five years is available at: ecsa.sa.gov.au  from previous annual reports.

Whistle-blowers’ disclosure

There have been no occasions on which public interest information has been disclosed to a responsible officer of the agency under the Whistle-blowers’ Protection Act 1993.

Data for the past five years is available at: ecsa.sa.gov.au from previous annual reports.

Executive employment in the agency

Executive classification Number of executives
Electoral Commissioner (ELECCM) 1
Deputy Electoral Commissioner (ELEDCM) 1

Data for the past five years is available at: ecsa.sa.gov.au from previous Annual Reports.

For further information, the Office for the Public Sector has a data dashboard for further
information on the breakdown of executive gender, salary and tenure by agency.

Consultants

No external consultants were engaged by the Commission in 2016-17.

Data for the past five years is available at: ecsa.sa.gov.au from previous Annual Reports.
See also https://www.tenders.sa.gov.au/tenders/index.do  for a list of all external consultancies, including nature of work and value. See also the Consolidated Financial
Report of the Department of Treasury and Finance http://treasury.sa.gov.au/  for total value of consultancy contracts across the SA Public Sector.

Financial performance of the agency

The following is a brief summary of the overall financial position of the agency compared with the previous financial year. The information is unaudited. Full audited financial statements for 2016-17 are attached to this report. A comparison of the results with the State Budget is contained in the financial statements.

Overview – Controlled activities

The Commission’s net cost of providing services was $4.309 million in 2016-17 compared with $3.975 million in 2015-16, an increase of $334,000, mainly due to the derecognition of capitalised costs amounting to $467,000 in relation to internally developed computer software. Allowing for this expense, the net cost of providing services was slightly less than the previous year.

Summary income statement

$’000 Actual result
2016-17
Actual result
2015-16
Variance
Expenses 5034 4798 236
Income (excluding revenue from government) 725 823 (98)
Net cost of providing services 4309 3 975 334


Expenses by category 2016-17

Piechart1

Income from operating activities was $725,000 in 2016-17, compared with $823,000 in 2015-16, a decrease of $98,000, mainly due to the conduct of the Super SA board election in 2015-16.

Summary statement of financial position

$’000 Actual
2016-17
Actual
2015-16
Variance
Current assets 4682 4206 476
Non-current assets 412 656 (244)
Total assets 5094 4862 232
Current liabilities 441 369 72
Non-current liabilities 547 520 27
Total liabilities 988 889 99
Net assets 4106 3973 133

 Overview – Administered activities

The net result of activities administered by the Electoral Commission SA in 2016-17 was a surplus of $21,000, compared with a surplus of $80,000 in 2015-16.

Summary income statement

$’000 Actual
2016-17
Actual
2015-16
Variance
Expenses 512 720 (208)
Revenues (including revenue from government) 533 800 (267)
Net result 21 80 (59)

Expenses in 2016-17 were $512,000, compared with $720,000 in 2015-16, a decrease of $208,000 mainly due to lower salary costs following the retirement of the previous Electoral Commissioner in March 2016 and the appointment of the current Electoral Commissioner in February 2017.

Revenues in 2016-17 were commensurately lower, combined with lower appropriation required in relation to the conclusion of the Electoral Districts Boundaries Commission activities in the current year.

Other financial information

Nil to report

Other information requested by the Minister(s) or other significant issues affecting the agency or reporting pertaining to independent functions

Nil to report

Section B: Reporting required under any other act or regulation

Name and date of act or regulation

Nil to report

Section C: Reporting of public complaints as requested by the Ombudsman


Summary of complaints by subject

Public complaints received by Electoral Commission of SA
Category of complaints by subject Number of instances
Service quality/delivery 0
Behaviour of staff 0
Service access/processes/procedures 0
Other complaints 0
At the time of reporting, ECSA is in the process of drafting a Feedback and ComplaintsPolicy and associated procedures. It is anticipated that this will be issued in the next reporting period.

 


For this section please refer to the PDF  

Annual report 2016-2017


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